A spreadsheet someone owns personally
The expiry dates live in a workbook on one person's drive, maintained out of goodwill. When they move on, the organisation inherits a file nobody trusts and nobody wants to own.
Training and compliance
Every ticket, tracked to its date
Licences, tickets, verifications of competency and inductions tracked against the worker and the site that requires them, with the evidence attached where it was captured. An audit becomes a query rather than a fortnight of hunting.
Why compliance is found, not known
VOCs and high risk licences lapsing quietly
A verification of competency or a high risk work licence expires with no alert attached to it. The first anyone hears is a refusal at the gate, or an incident review that finds it afterwards.
Audits measured in days
Asked to evidence a crew's competency for a client audit, someone spends days pulling certificates out of inboxes, folders and personal drives, then hopes the set is complete.
Training booked twice, or not at all
Without one matrix the same refresher gets booked by two coordinators, while the worker who actually needed it this month is missed entirely.
How it works
How compliance stops being a scramble
Requirements defined by site and role
What a role on a site demands is written down once, so compliance is measured against a standard rather than against an opinion.
Evidence attached at capture
The certificate, verification or induction record is attached to the worker when it happens, not filed later into a folder somebody has to find.
Expiries tracked to the date
Every dated item carries its expiry, and the ones approaching appear on a list far enough ahead to rebook without losing a shift.
The matrix is a live view
Role by role and site by site, who holds what and what is short. It updates as records change instead of being rebuilt monthly.
Training booked from the gap
Refreshers are raised from the same list that found the gap, so the same course is not booked twice and the person who needed it is not missed.
Audit is a query
A client asks for evidence and the answer is filtered from live records with the documents attached, in minutes rather than days.
What you get when audit calls
Requirements per site and role
Held in the system, not in individual memory.
Evidence attached at capture
Certificates and verifications, at the point of capture.
Expiries surfaced early
Early enough to rebook without losing a shift.
A live matrix
Instead of a spreadsheet with a single owner.
Refreshers raised from the gap
Training booked from the gap that found it.
Audit evidence in minutes
Filtered from live records, not folders.
Works alongside the tools you already use.
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